Frequently Asked Questions

Our conference center and event venue features high-class amenities and state-of-the-art technology to help you run a better meeting. Find the answers to your questions.

Envision Conference Center FAQ

Rates and Booking

  1. How much does it cost to rent meeting space at Envision Conference Center?
  2. How far in advance can I reserve a meeting room at Envision?
  3. What is the conference center's maximum capacity?
  4. Before I book a meeting room, can I take a free tour?
  5. Is there a discount for booking multiple events at Envision?
  6. If our conference is multiple days, where can attendees stay overnight?
  7. Do you have a cancelation policy?
  8. If I have questions prior to arrival, whom should I call?

Catering and Event Management

  1. What catering options does Envision offer?
  2. What events can be held at Envision?
  3. What event planning services can you provide?
  4. Can you help me with catering and other special event planning services?
  5. Do your catering services accommodate for special dietary needs?
  6. Can I bring my own food and drinks?
  7. Are tables and chairs supplied by Envision?
  8. Is alcohol allowed inside the conference center?
  9. Do you have any tips for planning our conferences and events?

General

  1. What's included in the standard fee?
  2. Where is the conference center located?
  3. What are your conference room layout options?
  4. Is the conference center equipped with state of the art technology?
  5. What does Envision have to offer between meetings?
  6. How early can our event start?
  7. How late can our event last?
  8. Is free on-site parking available?
  9. I lost something during my stay at Envision. What can I do to retrieve it?
  10. Is Envision a smoke-free environment?
  11. What is there to do near the conference center?
  12. I've never been to Nashville before, can you show me around?

Rates and Booking

Q: How much does it cost to rent meeting space at Envision Conference Center?

A: All of our rooms are priced differently based on the specific room size and layout you will need. Room cost is priced on a per day basis with most amenities included.

Q: How far in advance can I reserve a meeting room at Envision?

A: You can book your event or reserve a conference room as far in advance as you’d like! The sooner you book your meeting, the more likely your desired date and time will be available.

Q: What is the conference center's maximum capacity?

A: Our largest meeting room seats 100 people for a lecture or assembly meeting, but the entire venue can host up to 350 people for a corporate cocktail party.

Q: Before I book a meeting room, can I take a free tour?

A: Of course! We offer tours to any potential client. Just call (615) 921-0033, contact us online, or email us and we'd be happy to schedule a tour.

Q: Is there a discount for booking multiple events at Envision?

A: We will consider multiple day, multiple booking discounts.

Q: If our conference spans multiple days, where can attendees stay overnight?

A: There's a Hilton hotel located right beside the conference center, as well as several other nice hotels in the area.

Q: Do you have a cancelation policy?

A: Should it become necessary for a group to cancel a previously scheduled event at Envision, fees may apply based on when the cancelation occurs (see chart below).

30 Days
Half Off
Half of the original deposit amount.
50%
14 Days
Full Room
Total room cost still required.
100%
7 Days
Full Event
Event cost includes room, food, everything.
100%

If you cancel your event more than 30 days before the scheduled date, you will not owe Envision Conference Center any deposit amount and no further charges will apply.


Q: If I have questions prior to arrival, whom should I call?

A: Call Olivia Tomlin or Tracy Simmons anytime at 615-921-0033.

Catering and Event Management

Q: What catering options does Envision offer?

A: We have a wide variety of catering options. Our 12 local caterers can provide nearly any cuisine you desire!

Q: What events can be held at Envision?

A: Many business events can be held at Envision! Corporate meetings, conference training sessions, board meetings, receptions, corporate retreats, classes, seminars, continuing education, networking events, and more!

Q: What event planning services can you provide?

A: We can plan the entire event if you'd like! All you need to do is give us a budget and a general direction and we will be happy to fulfill all your event planning needs.

Q: Can you help me with catering and other special event planning services?

A: Yes, we are a full-service conference meeting and event venue. Our staff can help in every aspect of your event, just let us know ahead of time and everything will be taken care of.

Q: Do your catering services accommodate for special dietary needs?

A: Any and all! Food allergies and other dietary needs should be made known when the meeting is booked to ensure we create the most comfortable, enjoyable experience for all of your guests.

Q: Can I bring my own food and drinks?

A: No. All food and beverage must be provided by Envision. No outside food or beverage can be brought into the conference center.

Q: Are tables and chairs supplied by Envision?

A: Yes, we have beautiful chairs and tables/desks. Each desk seats two people each and can join together with others to seat large groups easily.

Q: Is alcohol allowed inside the conference center?

A: Yes, alcohol is allowed, however it must be accompanied by a licensed bartender hired by the Envision Conference Center.

Q: Do you have any tips for planning our conferences and events?

A: We want your Envision Conference Center experience to be productive and stress-free, please let us know if there's anything we can do to help! If you're looking for reading material with meeting tips and tricks, check out our blog.

General

Q: What's included in the standard fee?

A: When hosting a meeting at Envision, all of the following is included in the standard fee:

  • Room setup and clean up
  • Audio, video, and Wi-Fi
  • Desks and tables
  • On-site IT professional (Mon-Fri 7:30 a.m. to 4:00 p.m.)
  • Lounge area
  • Beautiful private patio and outdoor area
  • Free on-site parking
  • Bocce ball court and cornhole for a fun break

For any other needs or requests, Olivia and Tracy are always available and can be contacted with a phone call or text.

Q: Where is the conference center located?

A: Envision Conference Center is located at 9010 Overlook Drive in Brentwood, Tennessee. Very conveniently located off I-65, the conference center is just a few miles south of downtown Nashville.

Q: What are your conference room layout options?

A: We are open to any custom layout, but with our in-house tables and chairs our most common arrangements are Classroom, Lecture, Conference, and U-shape.

Q: Is there conference center equipped with state of the art technology?

A: Envision is fully equipped with the latest audio and video technologies and high-speed wireless internet. You can host video conferences, conference calls, utilize our 70" flat-screen television screens, Apple TV, on our laptop or yours. Our largest meeting room has a projector and large screen great for presentations or lectures.

Q: What does Envision have to offer between meetings?

A: We offer a variety of in-house food and beverage options or you can opt for one of our 12 preferred caterers to provide meals or heavier snacks. Envision's private outdoor space has an official size bocce ball court that is free for our guests to use. There's even cornhole!

Q: How early can our event start?

A: 7 a.m.

Q: How late can our event last?

A: 10 p.m.

Q: Is free on-site parking available?

A: Yes, we have 100 free parking spaces readily available.

Q: I lost something during my stay at Envision. What can I do to retrieve it?

A: We always hold lost or forgotten items found on the conference center grounds. Simply give us a call and we'll try to arrange a prompt return.

Q: Is Envision a smoke-free environment?

A: Yes, our conference center, campus & parking lot are 100% smoke free.

Q: What is there to do near the conference center?

A: There are a ton of great restaurants and shopping attractions nearby, check out our Brentwood, TN Visitor Guide for more information.

Q: I've never been to Nashville before, can you show me around?

A: Absolutely. We have put together a convenient weekend guide for any first-time visitor to Nashville. Enjoy!

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